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Board Meeting Highlights

NSOTR Board Meetings take place throughout the year. Notice of Board Meetings will be posted on our homepage and highlights from each Board Meeting are available once processed. 

If you would like to attend a NSOTR Board meeting, please send your request to the Executive Director/Registrar at registrar@cotns.ca.

COTNS and NSOTR Board Meeting Highlights 2023-2025

March 31, 2025 

The Board met virtually and completed the following motions: 

  • Approved the March 31, 2025, Board Meeting Agenda 
  • Approved the minutes of the March 28, 2025, Board Meeting 
  • Approved the Board Meeting Highlights from the February 25, 2025, Board Meeting. 
  • Approve NSOTR Logo Design Concept for further development. 
  • Approved the NSOTR Policy Governance Manual as revised for implementation on May 1st, 2025. 
  • Approved the NSOTR By-laws as revised. 
  • Re-Appointed Kevin Wong as the Registrar/Executive Director of NSOTR  
  • Approved the following Professional Conduct policies:
    • Policy 4: Fitness to Practise 
    • Policy 5: Professional Conduct History 
    • Policy 6: Interim Measures 
    • Policy 7: Confidentiality and Disclosure of Information

March 28, 2025 

The Board met virtually and completed the following items: 

  • Approved an increase to the Board Honorarium amount for the 2024/2025 year. 
  • Approved the budget for the 2025/2026 financial year. 

February 25, 2025

The Board met virtually and completed the following items:

  • Approved the minutes of the November 19, 2024, Board Meeting
  • Approved the minutes of the January 2, 2025, Special Board Meeting.
  • Approved the Board Meeting Highlights from the November 19, 2024, Board Meeting and January 2, 2025, Special Board Meeting.
  • Reviewed and accepted the third quarter financials for the 2023-2024 fiscal year (April to December 2024)
  • Reviewed and approved the Continuing Competence Program budget 2024-2026.
  • Approved the following Professional Conduct policies to come into effect under the RHPA:
    • Policy 1: Receipt of Complaint and Investigation
    • Policy 2: Informal Resolutions by the Registrar
    • Policy 3: Complaints Committee Procedure

January 2, 2025

The Board met virtually and completed the following items:

  • Approved the Standards for the Prevention of Sexual Misconduct.

November 19, 2024

The Board met virtually and completed the following items:

  • Approved the minutes of the October 1, 2024, Board Meeting.
  • Approved the Board Meeting Highlights from the October 1, 2024, Board Meeting.
  • Approved the new Continuing Competency Framework.
  • Approved the Privacy policy.
  • Discussed the migration to the Regulated Health Profession Act including by-law development.
  • Reviewed and accepted the second quarter financial reports for the 2024-2025 financial year.

October 1, 2024

The Board met virtually and completed the following items:

  • Approved the minutes of the June 1, 2024 Board Meeting
  • Approved the Board Meeting Highlights from the June 1, 2024 Board Meeting.
  • Reviewed and accepted the following administrative policies:
    • Security of Confidential Information
    • Collection and Use of Employee Information
    • Cyber Security – Protecting College
    • Record, Retention, Storage and Destruction
    • Responding to a Breach of Privacy
    • Security – Acceptable Internet and Email Use
  • Approved the appointment of Margie Brisson to the Investigation Committee.
  • Discussed the migration to the Regulated Health Profession Act, including by-law development.
  • Discussed revisions to governance policies under the new Policy Governance framework.
  • Reviewed and accepted the first quarter financial reports for the 2024-2025 financial year.

June 1, 2024

The Board met in-person in Dartmouth and completed the following items:

  • Approved the minutes of the February 20, 2024 Board Meeting
  • Approved the Board Meeting Highlights from the January 11, 2024 Board Meeting.
  • Discussed the migration to the Regulated Health Profession Act.
  • Approved the Equity, Diversity, Inclusion and Accessibility Policy
  • Approved the transition to the CIHI 2022 Dataset
  • Reviewed and accepted the quarterly report and audited financial statements for the 2023-2024 fiscal year (April 2023 to March 2024)
  • Discussed preparations for the 2024 Annual General Meeting on June 20, 2024.

February 20, 2024

The Board met virtually and completed the following items:

  • Approved the minutes from the January 11, 2024 Board Meeting
  • Approved the Board Meeting Highlights from the January 11, 2024 Board Meeting.
  • Approved the adoption of Carver Policy Governance model.
  • Discussed the development of the Profession-Specific regulations submission to the Department of Health and Wellness as part of our transition to the Regulated Health Profession Act (RHPA) this year.
  • Reviewed and accepted the 3rd quarter financials for the 2023-2024 fiscal year (April to December 2023)

January 11, 2024

The Board met virtually and completed the following items:

  • Approved the Minutes from the December 6, 2023 Board Meeting
  • Approved the Board Meeting Highlights from the December 6, 2023 Board Meeting
  • Reviewed and discussed the ongoing work to transition to the Regulated Health Professions Act (RHPA). 
  • Reviewed and approved the Risk Register. 
  • Reviewed and approved the Strategic Plan and actions.

December 6, 2023

The Board met in-person in Halifax and completed the following items:

  • Appointed new Executive Roles on the Board:
    • Nena Snyder as Secretary
    • Jen Davis as Treasurer
  • Reviewed and accepted the 1st and 2nd quarter financials for the 2023-2024 fiscal year (April to September 2023)
  • Reviewed and accepted the Registrar’s Report
  • Reviewed and discussed the Regulated Health Professions Act (RHPA) and COTNS transition to the new Act.

COTNS Board Meeting Highlights 2022-2023

May 31, 2023

The Board met virtually and completed the following items: 

  • Reviewed and accepted the audited financial statements for the 2022/2023 fiscal year 
  • Reviewed and accepted the Registrar’s Report 
  • Approved the LMSA Agreement Renewal 
  • Approved financial and registration policies:
    • Investments 
    • Allowable Expenses 
    • Currency 
    • Liability Insurance 
    • Provisional Registration 
  • Approved the signing of the Remote Practice/Virtual Care MOU 
  • Approved the AGM Agenda 
  • Approved amendments to the General Regulations 
  • Appointed a Nominations Committee 

March 27, 2023

The Board met virtually and completed the following items:

  • Approved amendments for Registration Regulations. 
  • Discussed the Patient Access to Care Bill. 

March 15, 2023

The Board met virtually and completed the following items:

  • Approved the budget for the 2023-2024 fiscal year. 
  • Approved new fee schedule. 

March 1, 2023

The Board met virtually and completed the following items:

  • Reviewed and accepted the 3rd quarter financials for the 2022-2023 fiscal year (April to December 2022)
  • Reviewed and Discussed amendments to the General Regulations
  • Reviewed the Registrar’s Report
  • Appointed members to the Investigation Committee

December 7, 2022

The Board met virtually and discussed the following items:

  • Reviewed Registrar’s Report
  • Approved the NOTCE agreement
  • Reviewed and accepted the 2nd quarter financials for the 2022-2023 fiscal year (April to September 2022)
  • Reviewed the Risk Register

November 9, 2022

The Board met virtually and discussed the following items:

  • Assigned new Executive Roles on the Board:
    • Phillip Veinotte as Vice Chair

October 12, 2022

The Board met at the COTNS Boardroom and completed the following items:

  • Assigned new Executive Roles on the Board including:
    • Lisa Saunders-Green as Chair
    • Sarah Teklet as Treasurer (Returning in role)
    • Jen Davis as Secretary
  • Reviewed and approved COTNS database services
  • Reviewed and accepted the 1st quarter COTNS financials for the 2022-2023 fiscal year (April to June 2022)