Board Meeting Highlights

The Board met in-person in Dartmouth, N.S. and completed the following motions:

Called to Order at 8:30am.

• Welcomed Tony Boudreau, Public Member to the NSOTR Board of Directors

Adoption of Agenda:

• Approved the May 31, 2025 Board Meeting Agenda.

Adoption of Minutes:

• Approved the March 31, 2025 Board Meeting Minutes.
• Recorded an Electronic Vote between Board meetings: Approval of new NSOTR Logo design.

Adoption of Board Meeting Highlights:

Approved the Board Meeting Highlights from the March 28, 2025 and March 31, 2025 Board Meetings.

Board Education:

• Approved the participation in two education offerings for the Board of Directors: Network Learning Modules and Director Responsibilities.

Communications and Support:

• Reviewed detailed information regarding the Regulator Quality Assurance Program and our submission.

Items for Decision: 

Ends:

• Accepted the 2025-2027 Strategic Plan.

Governance Processes:

• Approved the following Registration and Licensing Policies and Schedules:

• Approved fines for registrants with lapses in their Professional Liability Insurance.
• Approved the Board Appointment Competency Matrix.
• Approved the Registration and Licensing Committee Terms of Reference.
• Appointed Nena Snyder to the Registration and Licensing Committee.
• Approved the Appointments Committee Terms of Reference.
• Appointed Tony Boudreau to the Appointments Committee.
• Approved the EDIRA Statement and placement on the NSOTR website.

Executive Limitations:

• Reviewed and Accepted the updated Risk Register.
• Accepted the Audited Financial Statements for the 2024/2025 Financial Year and approved for placement in the 2024/2025 NSOTR Annual Report.
• Approved Baker Tilly as the Financial Auditor for the 2025/2026 Financial Year.
• Approved the allocation of funds to the Continuing Competence Restricted Fund.

Adjournment:

• Adjourned at 1:30pm

The Board met virtually and completed the following motions: 

• Approved the March 31, 2025, Board Meeting Agenda 
• Approved the minutes of the March 28, 2025, Board Meeting 
• Approved the Board Meeting Highlights from the February 25, 2025, Board Meeting. 
• Approve NSOTR Logo Design Concept for further development. 
• Approved the NSOTR Policy Governance Manual as revised for implementation on May 1st, 2025. 
• Approved the NSOTR By-laws as revised. 
• Re-Appointed Kevin Wong as the Registrar/Executive Director of NSOTR  
• Approved the following Professional Conduct policies:
  • Policy 4: Fitness to Practise 
  • Policy 5: Professional Conduct History 
  • Policy 6: Interim Measures 
  • Policy 7: Confidentiality and Disclosure of Information

The Board met virtually and completed the following items: 

• Approved an increase to the Board Honorarium amount for the 2024/2025 year. 
• Approved the budget for the 2025/2026 financial year. 

The Board met virtually and completed the following items:

• Approved the minutes of the November 19, 2024, Board Meeting
• Approved the minutes of the January 2, 2025, Special Board Meeting.
• Approved the Board Meeting Highlights from the November 19, 2024, Board Meeting and January 2, 2025, Special Board Meeting.
• Reviewed and accepted the third quarter financials for the 2023-2024 fiscal year (April to December 2024)
• Reviewed and approved the Continuing Competence Program budget 2024-2026.
• Approved the following Professional Conduct policies to come into effect under the RHPA:
  • Policy 1: Receipt of Complaint and Investigation
  • Policy 2: Informal Resolutions by the Registrar
  • Policy 3: Complaints Committee Procedure

The Board met virtually and completed the following items:

• Approved the Standards for the Prevention of Sexual Misconduct.

The Board met virtually and completed the following items:

• Approved the minutes of the October 1, 2024, Board Meeting.
• Approved the Board Meeting Highlights from the October 1, 2024, Board Meeting.
• Approved the new Continuing Competency Framework.
• Approved the Privacy policy.
• Discussed the migration to the Regulated Health Profession Act including by-law development.
• Reviewed and accepted the second quarter financial reports for the 2024-2025 financial year.

The Board met virtually and completed the following items:

• Approved the minutes of the June 1, 2024 Board Meeting
• Approved the Board Meeting Highlights from the June 1, 2024 Board Meeting.
• Reviewed and accepted the following administrative policies:
  • Security of Confidential Information
  • Collection and Use of Employee Information
  • Cyber Security – Protecting College
  • Record, Retention, Storage and Destruction
  • Responding to a Breach of Privacy
  • Security – Acceptable Internet and Email Use
• Approved the appointment of Margie Brisson to the Investigation Committee.
• Discussed the migration to the Regulated Health Profession Act, including by-law development.
• Discussed revisions to governance policies under the new Policy Governance framework.
• Reviewed and accepted the first quarter financial reports for the 2024-2025 financial year.

The Board met in-person in Dartmouth and completed the following items:

• Approved the minutes of the February 20, 2024 Board Meeting
• Approved the Board Meeting Highlights from the January 11, 2024 Board Meeting.
• Discussed the migration to the Regulated Health Profession Act.
• Approved the Equity, Diversity, Inclusion and Accessibility Policy
• Approved the transition to the CIHI 2022 Dataset
• Reviewed and accepted the quarterly report and audited financial statements for the 2023-2024 fiscal year (April 2023 to March 2024)
• Discussed preparations for the 2024 Annual General Meeting on June 20, 2024.

The Board met virtually and completed the following items:

• Approved the minutes from the January 11, 2024 Board Meeting
• Approved the Board Meeting Highlights from the January 11, 2024 Board Meeting.
• Approved the adoption of Carver Policy Governance model.
• Discussed the development of the Profession-Specific regulations submission to the Department of Health and Wellness as part of our transition to the Regulated Health Profession Act (RHPA) this year.
• Reviewed and accepted the 3rd quarter financials for the 2023-2024 fiscal year (April to December 2023)

The Board met virtually and completed the following items:

• Approved the Minutes from the December 6, 2023 Board Meeting
• Approved the Board Meeting Highlights from the December 6, 2023 Board Meeting
• Reviewed and discussed the ongoing work to transition to the Regulated Health Professions Act (RHPA). 
• Reviewed and approved the Risk Register. 
• Reviewed and approved the Strategic Plan and actions.

The Board met in-person in Halifax and completed the following items:

• Appointed new Executive Roles on the Board:
  • Nena Snyder as Secretary
  • Jen Davis as Treasurer
• Reviewed and accepted the 1st and 2nd quarter financials for the 2023-2024 fiscal year (April to September 2023)
• Reviewed and accepted the Registrar’s Report
• Reviewed and discussed the Regulated Health Professions Act (RHPA) and COTNS transition to the new Act.

The Board met virtually and completed the following items: 

• Reviewed and accepted the audited financial statements for the 2022/2023 fiscal year 
• Reviewed and accepted the Registrar’s Report 
• Approved the LMSA Agreement Renewal 
• Approved financial and registration policies:
  • Investments 
  • Allowable Expenses 
  • Currency 
  • Liability Insurance 
  • Provisional Registration 
• Approved the signing of the Remote Practice/Virtual Care MOU 
• Approved the AGM Agenda 
• Approved amendments to the General Regulations 
• Appointed a Nominations Committee 

The Board met virtually and completed the following items:

• Approved amendments for Registration Regulations. 
• Discussed the Patient Access to Care Bill. 

The Board met virtually and completed the following items:

• Approved the budget for the 2023-2024 fiscal year. 
• Approved new fee schedule. 

The Board met virtually and completed the following items:

• Reviewed and accepted the 3^rd quarter financials for the 2022-2023 fiscal year (April to December 2022)
• Reviewed and Discussed amendments to the General Regulations
• Reviewed the Registrar’s Report
• Appointed members to the Investigation Committee

The Board met virtually and discussed the following items:

• Reviewed Registrar’s Report
• Approved the NOTCE agreement
• Reviewed and accepted the 2^nd quarter financials for the 2022-2023 fiscal year (April to September 2022)
• Reviewed the Risk Register

The Board met virtually and discussed the following items:

• Assigned new Executive Roles on the Board:
  • Phillip Veinotte as Vice Chair

The Board met at the COTNS Boardroom and completed the following items:

• Assigned new Executive Roles on the Board including:
  • Lisa Saunders-Green as Chair
  • Sarah Teklet as Treasurer (Returning in role)
  • Jen Davis as Secretary
• Reviewed and approved COTNS database services
• Reviewed and accepted the 1^st quarter COTNS financials for the 2022-2023 fiscal year (April to June 2022)